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BUSINESS REPORTS Liberal Arts & Sciences Part 1 At some point during your academic or professional career, you may be required to write a report. Reports serve several functions. They may be used to communicate information within an organization upwards to senior management, downwards to staff, or extemally to government lators. They can also serve a persuasive role to get management motivated to take a desired action, support a project, or approve an investment decision. This handout will provide you wi an outlined structure for writing reports. After reading this handout you should be able to Identify the purpose of a report and the needs of your audience Distinguish between informational and analytical reports Develop an effective report structu Decide on what language and level of detail is appropriate for your target audience Apply an appropriate degree of formality to your report Determine if the direct or indirect method is appropriate for your target audienc Preparing and Planning: the Audience and the Purpose The first thing you must do when writing a report is determine why and for whom yo Visit site witing. You may be trying to relay requested information to your boss, or you may make an unsolicited proposal to a financial officer for an investment that wil reduce cost. You may be asked to investigate an on-the-job accident, or you may have to explain why a project has fallen behind schedule. The purpose and audience of your report will determine the use of langu the degree of formality, the method of delivery, the structure, and the type of report. Image may be For now, let's focus on the different types of reports. The most common types include Periodic reports — communicate the activities of an ongoing operation at equal and regular intervals. For example, someone might write a quarterly sales report at a retail store. Trip and conference reports — communicate experiences, details, and knowledge gained from attending activities outside of an organization. For example, an employee that spends a we attending a training seminar may be asked to communicate the experience to peers in an ef share knowle Progress reports - update management or a supervisor on the progress of a project or a process, Investigative reports — seek to find answers to predetermined questions. A sample report found ndout, for example, answers the question “what is the relationship between Index and the energy sector?” The Writing Centre Department of English